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Samuel Whitbread Academy

Attendance Procedures

Year 12 and 13

All students are expected in the academy every day by 8.20am. If students drive to school they need to leave enough time to find a parking space. Attendance to registration is compulsory and students will agree to attend registration when they sign the student agreement during entry to the sixth form.

Poor attendance (under 95%) at the end of a half term will result in a student entering the interventions and sanctions stages with the sixth form team, and will also result in communications from KS5 Leaders of each course.

Students are expected to be on site until lunch time (1:00pm on a normal day and 12:00 on a 3:2 split). This includes not leaving site to visit shops during lesson times and break. Any student found off site will be referred to stage 2 of the interventions and sanctions stages.

Students have signed up to attending the sixth form as a full time student and this means students must attend all timetabled lessons. If a student does not attend lesson the KS5 Leader will intervene along with entry onto the interventions and sanctions stages.

If a student is not timetabled for a taught lesson period 5 they may leave site at any time after 1.00pm.

If a teacher is not present during a lesson due to illness or authorised absence, the student must sign in with the sixth form officer otherwise the attendance will be marked absent.

When a student leaves school site they must swipe out using their I.D card. Weekly checks of the swiping out system will take place and students leaving when they shouldn’t be will be placed onto stage two of the interventions and sanctions stages.


Notification of absence

If a student is too ill to attend they or a member of their family, must notify the Sixth Form as soon as possible before 8.30am. Preferably by email or in the first instance, by telephone (   01462 628065). The notification of absence must be received on every day of absence.

An absence of more than 7 consecutive school days should be supported by a note/letter from a medical professional.


Persistent illness/sickness

The trigger points for sickness absence are:

  • Unacceptable patterns of absence (e.g regular Friday and/or Monday absence; repeated absences linked to holidays)
  • 3 periods (a day is a period) or 8 days or more in a rolling 3 month period
  • 4 periods (a day is a period) or 15 or more days absence in a rolling 6 month period
  • 5 plus periods (a day is a period) or 20 or more days absences in a rolling 12 month period

Any of the above will result in a support phone call from the Head of Year or PASO.  If persistent illness continues a support meeting with the student and parent will be arranged with the Head of Year. The students’ parents/carers will be expected to attend and a package of support implemented in order to improve attendance.